In the United States, several companies offer desk booking software to help employees book workspaces for use at the office. These platforms are easy to use and help organizations manage occupancy rates while supporting flexibility.
They also help optimize an office program by tracking usage trends and employee preferences. These insights help facilities managers understand how best to support flexible workstyles and reduce overhead costs.
1. Easy to use
Are easy to use, manage and customize. They offer a range of features and functions for employees, including flexible work schedules and the ability to reserve workstations on an as-needed basis.
They can help companies save money on real estate costs and boost productivity by encouraging employees to designate certain areas as their focus spots. They also provide data to help management teams track the usage of desks and other space and equipment.
These systems can also have built-in health screening questionnaires, occupancy limits, social distancing parameters, data to assist with contract tracing, and automations that flag desks for sanitization in between users. Some systems also integrate with sensors in the workspace to track utilization and inventory levels.
2. Easy to manage
hotdesk software in the United States are designed to provide an easy-to-use platform for office managers and employees alike. Providing a wide variety of features including floor plan views, self-service reservations, mobile access and more, they help companies manage their workspaces effortlessly in the short-term while also saving real estate in the long run.
The ideal system will offer a variety of data-driven insights and tools to optimize workplace usage and help reduce real estate costs, notably by tracking desk utilization, contact tracing data and other key metrics.
The right tool also makes it easy to customize based on your specific office policies, rules and data collection requirements. This includes the ability to automate key functions, such as triggering notifications for hot desks and managing bookings via SMS and email.
3. Easy to customize
Whether you have a fixed workspace or need flexibility, a flexible office desk booking system can help. These systems give employees the flexibility to reserve spaces as needed, and some allow them to change up where they sit every day to improve collaboration.
Some systems offer real-time floorplan views, mobile apps and buddy syncs to make it easy to manage space from any device. Many are also integrated with Slack and Teams to help streamline communication.
These tools can cut business overhead costs by helping companies save on real estate and office supplies. They can also keep track of usage data to support higher-level workspace analysis processes, enabling management teams to find patterns that indicate when it’s time to downsize or eliminate physical space.
4. Easy to install
Office desk booking systems are an easy way to manage workspace usage. They allow employees to self-select their preferred working space, saving the company money on real estate costs and increasing employee productivity.
These systems are also popular among companies that offer hybrid workplaces, which allow team members to work in the office and remotely. They also help employers maintain compliance with health and safety policies.
They may offer a range of features to support these goals, including built-in health screening questionnaires, occupancy limits, social distancing parameters, data to assist with contract tracing, and automations that flag desks for sanitization in between users.
The best systems also keep track of usage data to support higher-level workspace analysis processes, providing insights into how teams utilize office space over time. This information can be used to make better decisions about optimizing the number of available desks and their layout.
5. Easy to maintain
Whether you’re an office manager or a facilities director, you can keep track of office space utilization with a desk booking system. This data can be used to eliminate unused office space, reduce overhead costs and increase employee productivity.
The most effective office desk booking systems also offer integrations with other enterprise software platforms, such as Google Workplace, Microsoft Exchange/Outlook, Jira and Slack, as well as single sign-on solutions. This helps to ensure data security and simplifies workflows.